1- Supervising receiving and distributing the urgent correspondence.
2- Reviewing the incoming mailings, directing them to the competent authorities, and following-up the outgoing ones
3- Supervising the preparation of indexes, and indexing all the incoming and outgoing correspondence.
4- Supervising creating files, cards and documents and reviewing them
5- Supervising recording the archives submitted to the preserving rooms and reviewing them
6- Participating with officials in drawing-up the general policy for the incoming and outgoing registration system and preserving various documents in the university administration, its faculties, and branches; in addition to taking the necessary measures to implement this policy.
7- Reviewing the incoming mailings and directing them to the competent authorities, in addition to following-up outgoing ones.
8- Following-up preparing subject, name, and mailing indexes
9- Following-up creating files, cards and documents and reviewing them
10- Following-up registering the archives submitted to the preservation rooms and reviewing them
11- Following-up applying the archives bylaw and the determined schedule of preservation
12- Receiving mailings and reviewing them
13- Receiving cheques, remittances, and the inter-office vouchers from the Accounts Department at the university
14- Indexing all the mailings and the internal memorandums according to the applied indexing system
15- Following-up the incoming mailings to make sure of replying to them
16- Preparing and creating the cards and indexes for the different files and coordinating them
17- Preserving all the incoming mailings and photocopies for the outgoing ones before sending them
18- Reviewing the preserved files and ratifying them to ensure their accomplishment
19- Preserving all the records, files, and documents that have been accomplished
20- Participating with the university officials in drawing-up the internal services policy at Tanta University and its faculties, and taking the proper procedures to implement that policy